Phased transfers
What is a phased transfer?
A phased transfer is when a child is transferring from one phase of education to another, this includes:
- Nursery (year prior to reception) moving to Year 0 (reception)
- Year 2 (infant schools only) moving to Year 3 (junior school)
- Year 6 (primary school) moving to Year 7 (secondary school)
- Year 11 (secondary school) moving to Year 12 (post 16 setting/college)
For more information and advice on how to decide which setting is right for your child/young person, take a look at the how do I choose page on the local offer.
What happens to my child's/young person's education, health and care plan (EHCP)?
Section I of an EHCP names where the child/young person is placed (which setting they attend) so when a child moves phases at any of the times listed above section I of the EHCP will need to be amended to show your child/young person's new placement from the beginning of the next academic year.
Phased transfer schedule for new placements starting September 2025 - Nursery (year prior to reception), Year 2 (infant school only) and Year 6
- Description
Parent carer to submit to the LA the school preferences for their child/young person
- Date due
31 October 2024
- Description
Education settings to have completed the annual review and returned the annual review paperwork to the SEN Team for phased transfer year groups - Nursery (year before reception), Year 2 (infant school only) and Year 6
- Date due
20 December 2024
- Description
The SEN Team will send consultation papers (including EHCP, annual review and any professional reports) to the preference and catchment settings
- Date due
13 January 2025
- Description
The SEN Team will issue a final EHCP naming the new setting from September 2025
- Date due
15 February 2025
Phased transfer schedule for new placements starting September 2025 - Year 11
- Description
Attend open days at appropriate post 16 settings and apply directly to the setting
- Date due
Summer term 2024
- Description
Education settings to have completed the annual review and returned the annual review paperwork to the SEN Team
- Date due
20 December 2024
- Description
The SEN Team will send consultation papers (including EHCP, annual review and any professional reports) to the young person's preference and / or catchment settings
- Date due
Between 20 January - 28 February 2025
- Description
The SEN Team will have issued a proposed amended EHCP
- Date due
By 14 March 2025
- Description
The SEN will have issued a final EHCP naming the young person's post 16 setting from September 2025
- Date due
By 31 March 2025
Year 12+
All EHCPs for Year 12+ must have a placement named by 31 March 2025, the same as Year 11s.
Where Year 12+ learners will be changing placement at the end of the academic year we will follow the Year 11 process above.
We will contact all settings before Christmas to identify all learners who are leaving.
Where learners will be returning in September 2025 we will send a letter confirming this by 31 March 2025.
Who do I contact?
If your child/young person has an EHCP and you have any queries regarding the phased transfer process or their placement for September 2025, please contact your child/young person's allocated SEN Case Officer. You can find out the name and email address of your child/young person's SEN Case Officer on the SEN Team case officers allocations page. If after looking at the list you are unsure, you can email senteam@shropshire.gov.uk